Qonto's Accounting module allows you to manage your preaccounting directly from your account.
Thanks to artificial intelligence, the system automatically matches your transactions with the appropriate accounting and subsidiary accounts. You can then review, adjust, and validate these allocations before synchronizing them with your accounting software. This feature significantly simplifies your accounting process by automating repetitive tasks while keeping you in control.
This feature is available 💻 on the web version of Qonto, with specific access conditions depending on your role and plan.
Who can access the Accounting module?
Access to the Accounting module depends on your role and your Qonto plan.
For Account Owners and Admins: You can access the Accounting module with **Team plans.**
For Accountants: You can access the Accounting module with all plans, except for the Basic plan. Access to automatic synchronization options via API is reserved for accounting firms from their Accountant Hub.
How does preaccounting work in Qonto?
The ledger entries are created as soon as a document is imported in Qonto. The Accounting page is presented as a table with three main tabs:
-
Needs Review: This tab contains entries whose allocation is not complete. Once all the information is filled in, click Mark as reviewed to send the entry to the Ready to sync tab.
- You can use the Undo review button at the bottom of an entry to move it back to the To review tab.
- Ready to sync: This tab contains entries whose allocation has been reviewed and are waiting to be synchronized with your accounting software.
- Synchronised: This tab contains entries that have been exported or synchronised with your accounting software, either manually or automatically.
You can filter entries by journal code, accounting account, or entry date to make your search easier.
At the top right of the page, four buttons give you access to additional features:
- Export history: View all manual exports you have performed.
- Accounting settings: Configure your chart of accounts, subsidiary accounts, journal codes, as well as the fiscal period start month, currency, and accounting method.
- Export: This button is only available from the Ready to sync tab. It allows you to perform manual exports after selecting the desired export format. All entries in Ready to sync will be exported.
- Sync: This option allows sending via API and is only available for accounting firms from their Qonto Space.
How do I configure my chart of accounts?
Access your accounting settings by clicking the Accounting settings button at the top right of the page.
You can add accounting accounts in two ways by clicking + Add account:
- Create manually: Add an accounting account by entering the account number, description, and associated category.
- Upload CSV or XLS: Import an already configured chart of accounts containing multiple accounting accounts. You only need two columns: Account number and Description.
Once your accounts are created, they will be automatically suggested by AI when allocating your accounting entries.
How do I modify my chart of accounts?
An already created accounting account cannot be directly modified in the interface.
If you want to make changes, you will need to delete the existing accounting account by clicking the trash icon at the end of the line. You will then simply need to recreate it with the correct information.
☝️ This deletion will have no impact on already exported entries or reviewed entries. The deleted accounting account will appear with the mention "Deleted" in the allocation of these entries.
How do I configure my subsidiary accounts?
Access your accounting settings by clicking the Accounting settings button at the top right of the page, then select the Sub-accounts tab.
You can add subsidiary accounts in two ways by clicking + Add sub-account:
- Create manually: Add a subsidiary account individually by entering the code, type, and description.
- Import a CSV or XLS file: Import already configured subsidiary accounts. You only need two columns: Code and Description.
Subsidiary accounts allow you to refine the tracking of your third parties (customers and suppliers) in your accounting.
How do I modify my subsidiary accounts?
An already created subsidiary account cannot be directly modified in the interface.
If you want to make changes, you will need to delete the existing subsidiary account by clicking the trash icon at the end of the line. You will then simply need to recreate it with the correct information.
☝️This deletion will have no impact on already exported entries or reviewed entries. The deleted subsidiary account will appear with the mention "Deleted" in the allocation of these entries.
How do I configure my journals?
You have three accounting journals whose codes you can customize according to your firm's practices:
- Expense journal (NDF): to record business expenses
- Account Payables journal (ACH): for supplier invoices and purchases
- Account Receivables journal (VEN): for customer invoices and sales
For each Qonto bank account, you can also define:
- A custom bank code
- An associated accounting account according to your chart of accounts
How do I modify my journals?
To modify your journal codes:
- Go to the preaccounting Settings
- Identify the journal you want to modify
- Click on the pencil icon located to the right of the code
- Enter the new code you want
- Save your changes
☝️ Changes made to journal codes will only apply to future entries. Entries that have already been validated or exported will retain the old codes.