Preaccounting refers to the steps that happen between a business making a transaction, and an accountant creating and closing the books — it is the collection, organization, and preparation of financial data into accounting entries that are ready for the accountant’s production software. More details are included below, in the “What does preaccounting help me do?” section.

How do I use preaccounting in Qonto?

Preaccounting on Qonto currently available in France only, and is designed for SMEs (10–49 employees) preparing data for an external chartered accountant, and for certified accountants (experts-comptables) working with SME clients.

For this reason, it is available only on desktop 💻, and on Team plans.

What does preaccounting help me do?

Preaccounting covers the complete workflow from document collection to accounting entry export. It includes:

• Centralize your supplier invoices, customer invoices, expense receipts, and bank transactions in one place.
• Automatically extract key information from these documents using OCR technology, and match invoices to related bank transactions when possible, to speed up reconciliation.
• Generating accounting entries (debits and credits) using AI based on these documents and transactions.
• Reviewing, editing, and validating these entries in a dedicated interface, to ensure accuracy before they’re shared with the production software

The main benefit: saving time during month-end close, while maintaining control and accuracy over your accounting data. Preaccounting doesn't replace your accountant—it helps you prepare accounting data and collaborate better with them, while your accountant remains responsible for the final accounting work.

How does the end-to-end workflow work?

The typical preaccounting workflow follows six main steps that guide you from document collection to final export.

1. Upload or collect documents in Qonto—this includes supplier invoices, customer invoices, and expense receipts—while your bank transactions are automatically available in your Qonto account.
2. Qonto's OCR technology extracts key data from your uploaded documents, including amounts, dates, VAT information, and vendor details.
3. The system automatically matches invoices to related transactions when possible, creating clear connections between your documents and bank activity.
4. Qonto's AI generates accounting entries with appropriate debit and credit lines based on your documents, transactions, and matching data.
5. You (or your accountant) review, edit, and validate entries in the dedicated preaccounting interface—you have full control to make adjustments before finalizing.
6. Finally, you export validated entries to your accounting production tool using your preferred method.

If you would like to set up an integration with your production tool, you’ll need to:

• Add your accountant as a reporting role to Qonto.
• From the Accountant Hub, they’ll be able to set up the direct integration when
• As soon as it is done, the synchronization of the entries will be available in the interface of the SMEs in Qonto as well.

How can I export or share data with my accounting software?

Preaccounting supports two main methods for sending data to your accounting production tool, giving you flexibility based on your accountant's preferences and setup.

• You can use manual exports to download entries in multiple formats including Excel, CSV (including zip exports), and specialized formats used by tools like Quadra, Sage, and TRA.
• Alternatively, if you add your accountant as a reporting role to Qonto (free of charge), they will be able to set up integrations via the Accountant Hub that support the automatic sending of accounting entries and supporting documents to their accounting production software. The available integrations cover the most popular accountant production softwares—additional connections with accounting software may become available over time.

Both export methods include the validated accounting entries you've reviewed, as well as documents.

How does collaboration with my external accountant work?

Your external accountant can access the preaccounting section if you invite them to collaborate on your Qonto account. Preaccounting is specifically designed to support real-time collaboration between SMEs and certified accountants, allowing both parties to work efficiently together.

Once invited, your accountant can access your preaccounting section from their Accountant Hub. They can review and validate entries, make edits or corrections, and export or sync entries to their accounting production tool (depending on the export method or integration they've configured). Both you and your accountant can work on the same module from different spaces—your Qonto account and their Accountant Hub.

All actions are reflected in real time for both users, meaning when you validate an entry, your accountant sees it immediately, and vice versa. This eliminates back-and-forth communication about the status of accounting preparation. The collaboration model keeps documents and accounting prep centralized in one place, making the client–accountant relationship more transparent and efficient while reducing the time spent on month-end close.

For more information, please read our dedicated article : How do I manage my preaccounting with Qonto?