Streamline your supplier invoice collection with Qonto and save valuable time: import all your suppliers’ invoices in just two taps.
When you share photos and documents through WhatsApp, we automatically forward them to the supplier invoice section in your Qonto account. From there, the magic happens 🪄—we extract data from the shared documents and automatically match this information with your payments. Your bookkeeping is done automatically, delighting your chartered accountant! As an entrepreneur, you'll save significant time on collecting and matching documents.
It’s not just easy; it’s done ✅!
How to set up the integration
Qonto automatically activates the WhatsApp integration by contacting you directly through your WhatsApp number. During your first interaction, you’ll be asked to add the specific phone number used by Qonto for invoice collection to your contacts.
The integration goes live as soon as you receive the first message from Qonto.
☝Note: The integration is initially paired with one company in Qonto. If you own multiple companies or have access to several accounts, ensure that you have connected the correct company before sharing any documents.
Can I Use This Integration to Collect Invoices for Non-Qonto Related Payments?
If you're an account aggregation user with other bank accounts centralized in Qonto, this invoice collection feature also works for your aggregated payments. Whenever you make payments with any cards, send us the receipt, and we’ll match it with your payment on Qonto.
Task complete, accountant happy! 😉
When Are My Invoices Imported into Qonto?
We use emojis to update you on the status of documents sent via WhatsApp:
| Emoji | Meaning |
|---|---|
| 🔎 | We are processing your document. This typically takes between 1-10 seconds. |
| ✅ | Your document is uploaded to the Qonto supplier invoice section. We perform a few magical operations to match this document to a transaction. If you don’t see the receipt attached to your payment, check the supplier invoice section. |
| ❌ | Oops! Something went wrong. Please try resending this document. |
| no emoji | Oops! The document wasn’t processed. Please resend it to Qonto. |
What Types of Documents and Files Are Accepted in This Conversation?
Please note that the WhatsApp Qonto conversation does not support conversational capability. If you send something other than documents and files, we will automatically inform you that this channel is not for conversation. It is not intended for further customer support inquiries.
Supported formats for documents and files sent to Qonto include:
- HEIC
- HEIF
- JPEG
- JPG
- PNG
We do not support GIF, TXT, ZIP, and other unlisted formats.
What Are the Conditions to Use This Service?
This service is free and optional. You are free not to use it. It’s available in all plans of Qonto offering.
Who can use the integration?
This service is free and optional. You are not obligated to use it. It is available on all Qonto plans.