How do I configure the numbering of my documents?

Qonto automatically generates unique and sequential numbers for your invoices, quotes, and credit notes, ensuring regulatory compliance effortlessly. You can customize your numbering at any time or switch to manual mode according to your needs.

Web app: Invoicing or Quotes > Settings > Numbering
Mobile app: Menu > Client invoices > > Invoicing Settings > Numbering
Available on all Qonto plans at no additional cost.

 

How do I activate automatic numbering for my invoices?

From the web app, go to Invoicing or Quotes, then click Settings.

If you are creating your first document or migrating from another tool, enable the automatic numbering toggle and enter your numbering format. The sequence automatically restarts at 001 every January 1st.

If you already use Qonto for invoicing, your last number is detected automatically and the sequence continues without any action required on your part.

Click Save changes to finalize the configuration.

To remain compliant, number your documents sequentially and chronologically, without duplicates or gaps.

How do I switch to manual numbering?

If you need a specific number or if automatic numbering does not meet your needs:

From the web app:

1. Go to Settings from the Invoicing or Quotes section.

2. Disable the automatic numbering toggle.

3. Click Save changes.

You can switch back to automatic numbering at any time from the same settings.

Why is it important to configure my numbering properly?

Qonto checks that each number is unique within your account. If a number has already been assigned to an existing document, creation will be blocked to protect the compliance of your documents. To adjust the next scheduled number, go to your numbering settings using the paths above.

Each number is unique and final: even for canceled invoices, each number remains permanent to ensure the traceability of your documents in the event of a tax audit. Simply continue with the next available number in your sequence.

To maintain continuous numbering over several years, adjust the next number in your settings or include the year in your prefix, for example: F-2026-001, to distinguish your invoices by fiscal year.

How do I match my invoices with incoming payments?

To match your invoices with incoming payments, your invoice number must follow a specific format.

Recognized prefixes:
FA · FAC · FACT · Facture · RE · INV · Invoice · QON · QTO · FQ · N · F

Compatible numbering formats:
PREFIX-yyyy-number · PREFIX-(yyyy)-number · PREFIXyyyynumber · PREFIX(yyyy)number · PREFIXyyyy-number · PREFIX-number · PREFIX-yyyy-mm-number · PREFIX(yyyy)mm-number · yearnumber · year-number · yyyy-mm-number · year/number · yyyymm/number